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The ERP that understands promotional products
KS1 brings together ERP, CRM, a product database with around 300,000 items and AI-powered idea generation in one software – built for the promotional products trade since 1996.
More than 450 companies in the promotional products industry work with KS1
- Software for the trade since
- 1996
- Customers & service partners
- 450+
- Items in the product database
- 300,000+
- Connected suppliers
- 110+
All from one source
One platform. Five powerful solutions
ERP, CRM, product database, request shop and WebApp work together seamlessly – no media breaks, no duplicate data entry.
KS1 – the ERP for the promotional products trade
From inquiry, quotation and order to invoice: KS1 runs every business process of a promotional products company – including CRM, warehouse, document management and telephony.
- Full functionality for the industry
- Traffic-light status management
- CRM, warehouse & interfaces at no extra cost
- Extensible via the plugin framework
Around 300,000 items at the push of a button
Always up-to-date product data, images, prices, decoration options and stock levels from the major suppliers – searchable directly in KS1 or online.
- Search by colour, material, price …
- Straight into your quotation – no retyping
- Print and decoration costs included
- Export for your own web shop
Your own shop – from 0 to 100
The KS1 request shop is instantly filled with around 300,000 items, matches your corporate design and runs under your own address – now with an AI advisor.
- Lightning-fast search with filters
- Logo preview right on the product
- Two designs, adapted to your CI
- AI advisor for your customers
Customer relationships under control
When a call comes in, the integrated CRM instantly shows everything about the contact – orders, quotations, open items and the full history.
- Integrated in KS1 – no extra charge
- Telephony with call log (TAPI/CAPI)
- Contact notes with scheduling
- Tasks & user messages
Your customers, always with you
The KS1 WebApp puts customers, contacts, quotations, orders and invoices on your phone, tablet and laptop – in the browser, no installation, encrypted.
- Find customers & suppliers in seconds
- Documents down to line-item level
- Nearby addresses for route planning
- Encrypted with your own key
New · KS1 AI
From occasion to idea – with the AI Idea Scout
Describe the occasion and the customer – the AI Idea Scout delivers creative ideas with reasoning and links them directly to real, deliverable items from the KS1 product database.
- GDPR-compliant, hosted in Europe
- No data retention, never used for AI training
- Acquisition analysis & predictive sales in the CRM
KS1 KI Ideen Scout
Hosted in EuropeOccasion / idea
Ideas with reasoning
- 1 Bamboo lunch box with laser engraving Sustainable, practical, long-lasting brand carrier
- 2 Solar power bank with logo print Tech affinity meets outdoor event
- 3 Organic cotton cap with embroidery Summer companion that builds team spirit
Highlights
Everything your daily business needs
KS1 4.0 brings modern interfaces and well-designed workflows – so you have more time for your customers again.
Quotations in record time
Customer search with similarity matching, items from local data or the product database, decorations with inclusive pricing – ready as PDF or presentation.
Order status down to line level
Deadlines, change history and notes – colour-coded in one window.
Document management & Outlook archive
Find instead of search: every document is automatically attached to its process.
Management dashboard
KPIs, sales pipeline and tasks for steering your business.
Support
Pretty old-school: real support by phone
We deliberately put no ticket system between you and us. Our much-praised support team helps you quickly, simply and personally – via hotline and desktop sharing.
- Direct hotline Mon–Fri 8:30 am – 4:30 pm (CET)
- Remote support in a few clicks
- Feedback function built into KS1
Testimonials
What our customers say
As a long-standing customer of Offene Systeme Software!, we would like to express how satisfied we are with our collaboration. For many years KS1 has reliably supported our day-to-day promotional products business – with a powerful ERP system that integrates every area that matters to us: from quotations and order processing to warehouse and shipping logistics, through to integrated CRM and document management.
We would especially like to highlight the excellent customer service: whether by hotline or desktop sharing, the support team is always quick to reach, thinks along, finds practical solutions and helps in an uncomplicated, professional way. Short response times and personal support give us a high level of confidence in daily operations.
For us, KS1 is not just a software vendor but a reliable companion that understands our processes.
We have been using KS1 since 2011. From day one we were convinced by how simple and intuitive this ERP is. Our team uses KS1 not only for merchandise management but very successfully for customer acquisition, too. The CRM fits our needs perfectly and we do not need any additional software. The connection to the product database saves us a lot of time and money. Custom connections to our online shops were no problem either. Today we run KS1 on 15 workstations and would not want to be without it. And if there is ever a problem, support is directly reachable and finds a solution.
We recommend KS1 with full conviction.
Switching to a new ERP can always get complicated – but not with KS1. The relief in our daily work is enormous. Our previous system was an absolute disaster and nothing worked. With the KS1 team we feel very well looked after. Working together is a lot of fun, and the system is easy to use and offers a wide range of functions.
One of the many reasons we chose KS1 was that Mr Brecht was the only software specialist able to integrate an existing CRM system into KS1. Other well-known software companies in the industry either could not do it or asked an exorbitant price.
KS1 is intuitive to use and we never needed any training. When problems occur, speed matters to us – if all software providers reacted as quickly as KS1, there would be no IT problems at all. The service is exemplary. All in all, we know of no other ready-made industry solution that comes close to what KS1 offers us.
Before 2006 our promotional products ERP felt like MS-DOS – so we switched to KS1. The software is clear and highly functional, intuitive to use, the database connection is very fast and support is always competent and friendly. KS1 is continuously developed further, and our own suggestions are taken into account. We connected our shop to KS1 with little effort. In short: we are completely satisfied and recommend KS1 to every promotional products professional.
After more than two years with the simple, free KS1 software I simply have to thank you for the consistently fast and unbureaucratic help via the “Feedback” button. The system is extremely easy to use and even the free basic version is sufficient in most cases. I love how quickly you can jump from one module to another without leaving your current task.
We have been using KS1 successfully for two years now – its intuitive operation makes the daily challenges of the promotional products trade easier. You can clearly tell it was built with our market in mind. Another big advantage is the integrated CRM, which supports our sales team perfectly. The service is remarkable: problems are solved at lightning speed and individual requests are considered in updates.
Personal & no obligation
See KS1 live – in a personal demo
We show you KS1 via desktop sharing – tailored to the way you work in the promotional products trade. Give us a call or write to us.